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Managing my Organisation Well

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Governance

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Governance

Role of the Secretary

Unless your governing document states it as a requirement, you no longer have to have official office bearers, such as a chair, treasurer or secretary. However, we would recommend having these roles.


The role of the secretary includes circulating meeting dates, distributing related documents such as minutes from previous meetings and the agenda, allowing enough time for them to be read before the next meeting.


The board secretary responsibilities may differ slightly from one organisation to another according to their governing document.


The main tasks of a secretary are:

  • Organising meetings

  • Building communication (between board members)

  • Preparing materials

  • Recording minutes

  • Maintaining documentation

  • Keeping board members informed


Key points

The Board’s secretary will undertake a range of duties as authorised, these duties are usually admin related


Links for more information

Trustee Duties

For a wider explanation of the duties, powers and laws relating to Trustees, click on the link below.

https://www.oscr.org.uk/managing-a-charity/trustee-duties

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